1096624 Published: 12 March 2020
Job Type
Up to £35,000 equivalent
City of London
Consultant Name
Claire Munn
Contact Number


A Delegated Management and Investment Advisory services firm is looking for a Team Assistant Float to support their HR team.

The successful candidate will be a supportive team player, show flexibility and deliver in a fast-paced environment. This role is based in HR but you will be required to cover other PAs within the company as a float.


  • Proactive diary management and coordination for the Group Head and acting as gatekeeper
  • Organising internal and external meetings
  • Managing and booking travel and logistics in a time and cost effective way
  • Meeting with the senior members regularly to discuss priorities and objectives
  • Keeping track of team workload
  • Attending meetings, taking minutes and following up on actions
  • Preparing client documentation packs for client meetings
  • Preparing and proofing documents and presentations
  • Assisting with HR processes – reviewing processes and documentation
  • Managing holiday requests and ensuring the team is sufficiently covered, occasionally providing cover
  • Maintaining team logs (gift registers, absence, CPD etc.)
  • Monthly expenses
  • Screening and directing calls
  • Planning and coordinating training and induction programmes
  • Ad hoc HR projects and other tasks
  • Proactively taking on overflow tasks


  • 3 years PA experience
  • Team support Reception experience desirable
  • MS Suite literate
  • Business or Secretarial qualification desirable
  • Flexible and proactive working approach
  • Organised, logical and calm approach with fantastic attention to detail
  • Excellent communication skills
  • Efficient multi-tasker, able to prioritise efficiently
  • Confidential and discreet
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