Aldrich & Co Published: 17 March 2020
Job Type
Category
Salary
£35,000 - £40,000 + benefits
Location
City of London
Reference
925985
Consultant Name
Emily Aldrich
Contact Number

Description

We’re particularly excited to be recruiting on behalf of a major player in the world of photography, respected for their impact in both mainstream media and artistic expression.

Boasting a seventy-three year heritage, with a twenty-first century approach, their new CEO is looking for a Personal Assistant who will share her energy, passion and entrepreneurial spirit.

This is an opportunity to build relationships, create effective and robust systems and play an integral role in a particularly exciting time for the company.  You’ll use your fluency in French and global perspective to assist the CEO in forming a collaborative bond between the Paris, London and New York offices, along with the following:

Responsibilities:

  • Diary management and scheduling of meetings
  • Coordinate Internal and external communications as well as prioritising personal emails
  • Organising and coordinating international travel
  • Filing expenses and coordinating cost effective collaboration between international offices
  • Prepare for and attend board meetings and any other relevant meetings, taking minutes and presenting reports
  • Organise media appearances and both internal and PR events
  • Administrative assistance with HR including managing on-boarding of new staff members and training new employees where necessary
  • Manage projects and follow-up with team members where required; conducting research or analysis as directed to produce reports
  • Solve simple IT problems and liaise with IT support
  • Maintain electronic filing system, ensuring processes and software are up to date and in working order
  • Facilities management of the London office, including managing contractors, meeting health and safety requirements and planning for a potential future location move

About You:

  • Bilingual English and French
  • Excited by photography, media and culture
  • Able to use your initiative with confidence
  • Proactive and energetic
  • Entrepreneurial and ambitious
  • Highly personable with an exceptional EQ, embracing the opportunity to relate to, and build relationships with, a broad range of colleagues and clients
  • Open to occasional travel to international offices

If you’re excited about this opportunity, we would love to hear from you.

 

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