1097324 Published: 7 October 2019
Job Type
Consultant Name
Emily Aldrich
Contact Number


Office Assistant

West London



Based in stunning offices in West London, our client is looking for an ambitious and proactive PA/Office Assistant to join their vibrant team. A fantastic opportunity for an ambitious candidate to excel as a right-hand support to the office.


  • Executing administrative tasks for senior office leadership including calendar, expense, and travel support
  • Undertaking tasks related to business development including securing, scheduling and tracking follow-ups to external meetings, ensuring that all sales-related activities are accurately reflected in Salesforce
  • Maintaining office and conference room calendars
  • Welcoming visitors
  • Managing the switchboard
  • Handling incoming and outgoing mail, packages, and faxes
  • Assisting with catering for meetings by ordering and setting up meals as requested
  • Keeping the kitchen area presentable
  • Collaborating with the Director of Administration to assist with Admin projects, global and office improvement initiatives, and other policy roll-outs
  • Assisting with on and off-boarding of employees
  • Managing all matters relating to reception/office appearance, including liaising with

service providers, cleaners, building management and utilities

  • Preparing and submitting invoices for payment
  • Managing contracts
  • Ordering and maintaining an inventory of kitchen sundries, as well as office stationery



  • Previous administrative or reception experience in a corporate or professional services environment
  • Exceptional verbal and written communication
  • Proficiency with all core Microsoft Office applications, particularly Outlook and Excel
  • Salesforce experience preferred
  • Strong organisational skills with the ability to prioritise and multi-task
  • Resourceful problem solver
  • Proactive self-starter
  • Flexible team player
  • Good time management skills
  • Comfortable working remotely on projects with colleagues from the company’s other offices
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