Are you an Office Manager with broad experience in a professional services environment? Looking for a hands-on role, where no 2 days will be the same?

Do you have experience managing projects, facilities and suppliers as well as providing EA support at executive level?

Are you IT-savvy and happy coordinating and organising client hospitality and events?

And, would you thrive in an office full of bright, enquiring minds, where your input will be respected and rewarded?

A dynamic corporate finance firm is looking for an outstanding individual to bring a proactive approach to running the office.

4 days in office, 1 wfh

What you’ll be doing day-to-day:

• Providing support to the Chief Executive and the small Corporate Finance Executive team
• Supporting communication between clients, executives and the corporate finance team
• Diary and travel management across multiple time zones
• Acting as ambassador for the firm at all time
• Greeting clients attending the office for meetings
• Office management including arranging supplier visits, ordering all office supplies, liaison with contract cleaners and tenants, providing meter readings and identifying any building maintenance issues requiring attention
• Organising client hospitality at events, including coordination of guest lists
• Preparing reports, letters, PowerPoint presentations
• Printing and binding presentation materials for meetings as required
• Maintaining and keeping updated all contacts data
• Data collation in Excel to assist on research projects as required
• Updating administrative policies and procedures, ensuring compliance with legal requirements
• Preparation of expenses claims
• Maintaining records of invoices issued and received/general liaison with Finance Director

The skills you need to bring:

• Broad experience as an Office Manager, ideally from professional services
• Ability to work under pressure in a high-achieving environment
• High EQ and IQ
• Very strong relationship building skills
• Commitment to confidentiality and discretion
• Desire to be actively involved in all aspects of a business
• Confident decision maker, happy to bring new ideas to the table

Posted date: 15 Apr 2024